Central Texas dental consultants
Dental Practice Transformations
Problems we solve: Cash flow
High touch, personalized management and consulting for dentists and orthodontists. We work inside your practice, not from a distance, and we stay until the change sticks.
Our mission
Helping your dental practice grow
Southwest Management Group provides each practice with high touch, personalized and customized management and consulting. Every practice is different with its own unique concerns, and as your consultants we address each of them in a way that works for you, your staff and your demographics.
These are the reasons doctors reach out to us most often:
- Cash flow issues
- Collection and production concerns
- Staff conflict
- Low patient retention
None of these is a stand alone concern. If the doctor is having production and collection problems, we have to address the areas feeding into that to get the result you want. Putting those pieces together is what moves a practice toward the vision you have for it.
Learn more about us
What to expect
Working with our dental consultants
Watch At Southwest Management Group, we work directly with you and your staff. Our approach is a comprehensive, personalized effort in order to move your practice forward. We will assess your practice, get to know you and your staff, and learn more about what a typical day in your office is like. We want to understand the vision and personality of your practice in order to customize protocols and processes that will work for you and your staff.
Once we complete your evaluation, we present your "treatment plan". This is an outline of the goals and protocols to move the practice in the direction that you want it to go. As we implement each stage of the plan, we involve the entire staff so that all have an understanding of each area of the practice. We then work closely with the staff that directly impacts that specific protocol to give them the tools to excel.
We track our progress monthly using reports and a monthly communication meeting. This is a time to deal with concerns in the practice and ways to enhance the practice growth. At each step of the way, we are with you and your staff working together to achieve your goals.
Learn more about us- 01
We assess your practice
We work directly with you and your staff, get to know how a typical day runs, and learn the vision and personality of your practice.
- 02
We write your treatment plan
You get an outline of the goals and protocols that will move the practice in the direction you want it to go.
- 03
We implement it with your team
Each stage involves the whole staff, then we work closely with the people that protocol touches to give them the tools to excel.
- 04
We track it every month
Reports and a monthly communication meeting, so concerns get handled and growth keeps moving.
How we help our practices
Problems we solve
Pick the one that sounds like your practice. Each page explains exactly what we change and how.
Staff Problems and Conflict
Clearly defined job descriptions and delegation protocols so every task has an owner and the blame game ends.
Learn moreLow Cash Flow
A systematic, scheduled and scripted collections process. Our practices operate under 10% accounts receivable at 90 days.
Learn moreGetting More New Patients
We have seen practices go from 7 to 10 new patients a month to consistently booking 40 to 50.
Learn moreInability to Implement Change
We stay in touch and visit often, guiding you and your staff through every adjustment until the new habit sticks.
Learn moreDental Software Implementation
We have taken practices from using 20% of their premier dental software to 80 or 85%.
Learn moreExpansion or Adding a New Associate
Project management for your build-out, plus the search, onboarding and staff training for a new associate.
Learn morePersonalized Service
Two to three meetings a month, calls in between, and a seat at your staff meeting. Never cookie-cutter management.
Learn moreExit Strategy
Practice valuation, contract review, finding a buyer or associate, and a smooth handover to the new doctor.
Learn moreWhere we work
Specializing in Central Texas practices
Southwest Management Group currently serves dentists and orthodontists in the Central Texas area including Austin, San Antonio and the Texas Hill Country.
Working on site is the whole point. Being inside your office lets us see the day to day in a way that off-site management never will, and it means your team gets a familiar face rather than a voice on a monthly call.
Dental consulting in AustinFree help for your practice
What is the most urgent problem in your practice?
Tell us the one thing costing you the most right now. We will look at it with you, at no charge, and give you a straight answer about what to fix first.
- A real consultant, not a call centre
- No obligation and no sales script
- Practical steps you can start the same week
Smart startup course
8 Week Practice Startup Consulting Course
Opening your own practice is the biggest business decision most dentists ever make. This course gives you the foundations, week by week, with a consultant on the other end of the phone the entire time.
- A 100+ page hard copy and digital workbook
- Eight weekly scheduled phone calls with your consultant
- Unlimited telephone access to your consultant throughout
- Two half-day team training sessions
Real world results
Dental Practice Transformation: A Case Study
Read how Southwest Management Group turned around a dental practice that was struggling with growth and a string of operational problems.
The write-up covers the methods used to change the practice and the improvements that followed in revenue, collections and new patients.
Free downloadHear what our clients say
I have been working with Southwest Management Group for several years now, and my practice has thrived. They are very professional with a vast knowledge of practice management from years of experience. I would highly recommend them for anyone wanting to improve their practice or take it the next level.
Common questions
Questions dentists ask us first
What does a dental practice management consultant actually do?
We assess how your practice runs day to day, then build written protocols for the parts that are costing you money. That usually covers scheduling, financial arrangements, accounts receivable, recare, treatment plan follow up and insurance. We then train your staff on those protocols and track the results with you every month.
Which areas do you serve?
Southwest Management Group works with dentists and orthodontists across Central Texas, including Austin, San Antonio and the Texas Hill Country. We work on site inside your practice rather than remotely.
How often will we actually see you?
We set up two to three meetings with you each month and call in between. We often sit in on your monthly staff meeting to review how the practice is doing and set goals for the following month.
How much does a consultation cost?
The first problem solving session is free. Tell us the single biggest thing holding your practice back and we will look at it with you at no charge.
How long has Southwest Management Group been consulting?
The company was established in 1991 and has worked with hundreds of practices throughout the United States. Owner Jessica Jacobs has been providing management and practice development for dentists for over 25 years.
Free consultation
Tell us what is holding your practice back
One conversation, no charge. We will look at your numbers, your schedule and your team, then tell you plainly where the money is leaking.